Superintendent

2. C-1 Minutes of Student Hearings and Regular Meeting on December 15, 2011

Attachment: CCSB MinsDiscpHrgs12-15-11.pdf (Confidential Item)
Attachment: CCSB MtgMinsDRAFT-12-15-11.pdf

School Board Attorney

3. C-2 Agreement between Clay County School Board and Clay County Sheriff's Office for Purchase of Gasoline at Middleburg Facility

Attachment: GasolinePurchAgrmtwithCCSO-2012.pdf

Deputy Superintendent

4. C-3 Daily Hours for Teachers and Students for 2011-2012 - Revised

Attachment: School - Daily Hours 2011-2012.pdf

5. C-4 Florida Youth Challenge Academy Calendar - 2011-2012 and 2012-2013

Attachment: Calendar - FYCA 2011-2012.pdf
Attachment: Calendar - FYCA 2012-2013.pdf

6. C-5 Fee Schedule for Duplication of Public Records

Attachment: Fee Schedule.pdf

7. C-6 Proposed Allocation Changes for 2011-2012

Attachment: Allocation Summary - Backup January 19, 2012.pdf

Human Resources

8. C-7 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 01-19-12.pdf

9. C-8 Salary Schedule - 2011-2012

Attachment: 2011-2012 Salary Schedule.pdf

Instruction

10. C-9 Co-Enrollee list for December 2011

Attachment: Co-Enrollee list for December 2011.pdf (Confidential Item)

11. C-11 Student Travel

Attachment: Student Travel--January, 2012.pdf

12. C-12 Contract with National Deaf Academy

Attachment: National Deaf Academy Agreement 2011 2012 Final without student name.pdf

13. C-13 ESE Extended School Year Calendar

Attachment: ESE Extended School Year Calendar 2012.pdf

14. C-14 Out of State/Overnight Travel

Attachment: Boston, MA.pdf
Attachment: Savannah, GA.pdf

15. C-15 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

Business Affairs

16. C-16 Monthly Property Report - December, 2011 - Furniture/Equipment

Attachment: Furniture-Equipment Report-December, 11.pdf

17. C-17 Monthly Property Report - December, 2011 - AV Materials

Attachment: Audiovisual Report-December, 11.pdf

18. C-18 Monthly Property Report - December, 2011 - Software

Attachment: Software Report-December, 11.pdf

19. C-19 Monthly Property Report - December, 2011 - Vehicles

Attachment: Vehicles Report-December, 11.pdf

20. C-20 Deletion of Certain Items Report - January, 2012

Attachment: Deletion Report-January, 12.pdf
Attachment: Deletion Report-(Attachments), January, 12.pdf

21. C-21 Budget Amendments for the Month of December 2011

Attachment: budget cover sheet_impact stmt_.pdf
Attachment: BUDGET AMEND 12 2011.pdf

22. C-22 Bid to Be Awarded January 2012

23. C-23 Clay County Education Foundation Audit for Fiscal Year Ended June 30, 2011

Attachment: Foundation.pdf

24. C-24 Warrants and Vouchers for December, 2011

Attachment: Warrants and Vouchers December, 2011.pdf

Support Services

25. C-25 Pre-Qualification of Contractors

Attachment: Contractor List 1,19,12.pdf

26. C-26 Additive Change Order #1 for Ridgeview High School Cafeteria Expansion – Phase I

Attachment: CO 1 RVHS Cafe Expansion Ph I.pdf

27. C-27 Additive Change Order #8 for Middleburg Elementary School Building 1 Remodel

Attachment: CO 8 MBE Bldg 1 Remodel.pdf

28. Adoption of all remaining Consent Items

Minutes: 

All Consent Items were approved with the exception of C-10 Social Studies Adoption which was pulled to Discussion by Mr. Farrell. 

 

Motions:
Approve the Consent Items as presented, with the exception of C-10 which was moved to Discussion.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

29. Volunteers of the Year

Minutes: 

YOUTH WINNER: Regan Brackin, Fleming Island Elementary; ADULT WINNER: Shannon Bray, Swiming Pen Creek Elementary and SENIOR WINNER: Virginia Hash, Doctors Inlet Elementary (not present due to illness) were recognized as Volunteers of the Year by Carol Studdard, Board Chairman.

30. 1. Raymond Johnson - School Prayer; 2. Stanley Pfenning - Public Comments During Board Workshops

Attachment: rjohnsonpresentation 01-19-12.pdf
Attachment: spfenningpresentation 01-19-12.pdf
Minutes: 

Raymond Johnson, Biblical Concepts Ministries, gave a powerpoint presentation on prayer.  Stanley Pfenning provided a powerpoint on public comments during school board workshops. 

 

31. Matthew Hutchins, District Manager - Wells Fargo (Lyle Bandy)

Minutes: Matthew Hutchins, District Manager and Elizabeth Hendry with Wells Fargo presented a $5,400 check through their partnership with Project Reach to Clay County schools. (Lyle Bandy)

Superintendent

32. Advertise Amendments to CCSB Policy 6GX-10-1.02 The District School Board

Attachment: CCSB Policy Amendment - 1.02.pdf
Minutes: 

Mr. Ben Owens and Mr. Stanley Pfenning spoke to this item.   Mr. Pfenning also spoke to item C-1 Minutes of Disciplinary Hearings and Regular Meeting on December 15, 2011 and C-5 Fee Schedule for Duplication of Public Records.

Mrs. Graham commented that the requirement for a speaker to give their address be should be removed from the policy.  Mrs. Kerekes suggested possibly looking at confining speaker's comments to Clay County residents and parents in our schools.  Mr. Farrell raised the question of whether business owners in the area would be extended the courtesy to comment at meetings. 

At Mr. Bickner's request, consensus of the Board was given on two points, 1) that speakers requesting the 10 minute limit be asked to give their address as a courtesy and as a means of communication, and  2) in 1.02 E. 4. Agenda, the sentence should read "The Superintendent and/or Chairman shall have the discretion to determine whether or not an item submitted by a member of the general public shall be included on the meeting agenda."  Mr. Bickner will make revisions to the policy according to the Board's direction and will bring it back to the Board in February.

Motions:
Postpone Item.  School Board Attorney will make changes/modifications and create another draft for consideration.  Item will be re-agendaed in February for consideration to advertise.	- PASS
Vote Results
Motion: Charles Van Zant, Jr.
Second: Frank Farrell
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

School Board Attorney

33. Request by Board Attorney to meet out of the Sunshine pursuant to F.S. 286.011(8) for purpose of discussion of litigation strategy

Motions:
Approve meeting as requested.	- PASS
Vote Results
Motion: Frank Farrell
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

34. Expenditure of funds to retain constitutional law attorney to assist school board attorney in workshop preparation and presentation.

Minutes: 

Mr. Harry Parrott spoke to this item regarding retaining legal representation for workshop and churches using school facilities.

Mr. Van Zant made the recommendation to subcontract out the decision of a constitutional law firm and remove the School Board Attorney from the process.

Dr. Copeland inquired as to where the funds would come from.  He recommended using the self-insurance fund.

A lengthy discussion ensued.

Motions:
Approve expenditure as requested.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Nay

Human Resources

35. Human Resources - Special Actions

Minutes: There were none.

Instruction

36. C-10 Social Studies Adoption

Attachment: Social Studies Adoption Board Back-Up1.19.12.pdf
Minutes: Mr. Farrell requested that this item be postponed until the February meeting to give Mrs. Kornegay time to prepare an explanation of the adoption process in detail.

Motions:
Approval of Social Studies adoption postponed until February meeting.	- PASS
Vote Results
Motion: Frank Farrell
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

37. Public Hearing - Amendment to School Board Policy 5.08 - Food and Nutrition Services

Attachment: Amendment - 5 08 Food Nutrition Services.pdf
Minutes: Public hearing was held with no one present to address the item.

Motions:
Approve the Amendment to School Board Policy 5.08 - Food and Nutrition Services as submitted.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Business Affairs

38. Monthly Financial Report for December, 2011

Attachment: PAGE 1 MONTHLY FIN-Sum Cash.pdf
Attachment: PAGE 2 MONTHLY FIN DEC 2011-GREV.pdf
Attachment: PAGE 3 MONTHLY FIN DEC 2011-GREXP.pdf
Attachment: PAGE 4 MONTHLY FIN DEC 2011-DSREVEXP.pdf
Attachment: PAGE 5 MONTHLY FIN DEC, 2011 Capital Projects.pdf
Attachment: PAGE 6 MONTHLY FIN DEC,2011 Capital Projects By Project.pdf
Attachment: PAGE 7 MONTHLY FIN DEC, 2011-FOOD SERVICE.pdf
Attachment: PAGE 8 MONTHLY FIN DEC 2011-SPREV42X.pdf
Attachment: PAGE 9 MONTHLY FIN DEC,2011- ARRA-SPREV43X.pdf
Attachment: PAGE 10 MONTHLY FIN DEC, 2011-INSURANCE.pdf
Minutes: Dr. George Copeland, Assistant Superintendent for Business Affairs, provided an update on the district's financial status.  The Fund Balance will not be less than 3% at the end of the year.

Motions:
Approve monthly financial report for December, 2011, as presented.	- PASS
Vote Results
Motion: Lisa Graham
Second: Frank Farrell
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Support Services

39. School Impact Fee Report

Attachment: Impact Fee Study 2012.pdf
Minutes: 

Mr. Jim Connell, Assistant Superintendent for Support Services, reviewed the new Impact Fee Study.  The impact fee study supports slight increases in single family dwelling by $1,213, multi-family dwelling by $1,213 and mobile home by $1,031.   However, at this time no change was recommended. This item was for information only, no action was taken.

40. Speakers

Minutes: 

Dee Lansford spoke on conduct of school administrator and in support of teacher.  Dr. L. Micah O. Dexter introduced himself  and greeted the Board.

41. Comments

Minutes: 

Superintendent Wortham congratulated the high schools for the excellent grades this year.  There were 5 schools receiving A's (Clay High, Fleming Island High, Keystone Heights High, Middleburg High and Ridgeview High) and 2 receiving B's (Orange Park High, missed an A by a technical calculation and OakLeaf High, which had no graduating class).  Mr. Farrell complimented overall school grades, 32 A's; 6 B's and 1 C.  Graduation rate increased to 83%(without FLYCA it would be 93%) and the dropout rate has decreased from 1.3% to 1.2%. 

Other district events include the Spelling Bee, Teacher of the Year, All County Chorus, Junior High/High School Chorus/Band and the Science Fair.

42. Comments

Minutes: Carol Studdard, Board Chairman, reminded the Board members of the Annual Legislative Days in Tallahassee, January 25-January 27, 2012.  All members will attend, with the exception of Ms. Graham. 

43. Workshop Discussion

Minutes: 

The Board selected several possible dates for the upcoming workshop (Monday, February 27; Tuesday, February 28; Thursday, March 1 or Friday, March 2).  Copies of proposed agendas were provided to the Board members. A very lengthy discussion followed regarding seeking legal counsel on both sides of the constitutional law issue.

By consensus of the Board, to further clarify the item from last month's meeting rescinding authority given the Board Attorney, Superintendent Wortham will inform the two principals who issued "trespass warnings", that it was the intent that those warnings were superceded by the rescinded action.

Mr. Bickner, Mrs. Studdard and Mr. Van Zant will collaborate on the presenters and the agenda for the upcoming workshop and will notify the other Board members.

44. Attorney-Client Session pursuant to F.S. 286.011(8). This is closed to the public.

Minutes: 

Regular Meeting was recessed at 10:55 p.m. and the Attorney-Client Closed Session was held.  Regular Meeting was reconvened and adjourned at 11:25 p.m.